EXHIBITOR SERVICE KIT
COMING SOON!
Thank you for choosing to exhibit at Government Fleet Expo & Conference 2010. For your convenience the Exhibitors Service Kit will soon be available on-line. You will be able to download all the necessary forms and important deadlines to assist you with all your pre-planning needs. If you do not have the capability of printing out the forms from the internet, please contact us at 310-533-2561 and ask that an exhibitor service manual be faxed or mailed directly to you. We are here to help your company achieve great success at this year's show. All you need is included in this on-line Exhibitors Kit.
INDEX
Show Management Forms | Freeman Forms | Quick Facts | General Show Information
Exhibitor Registration | Ad Specs | Certificate of Insurance | Vehicles on the Show Floor
Convention Center Maps
SHOW MANAGEMENT FORMS
Show Management Forms. These forms include special instructions, Emergency Contact Form, Certificate of Insurance, Free Show Guide Listing, Registration forms, important show contacts etc.
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Entire Kit
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Deadlines Checklist- Print this and keep it handy!
- Certificate of Insurance Sample (Mandatory)
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Show Guide Listing (Mandatory)
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Emergency Contact Information (Mandatory)
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Exhibitor Registration (Fax this form or register your staff online with your customized link - RECOMMENDED)
- General Contact Information
- Travel Information
FREEMAN ONLINE®
Freeman Online® is available for your convenience to order all Freeman Services, view show schedule, or print order forms. To place online orders you will be required to enter your unique Login ID and Password. This ID and password will be sent to you directly from Freeman.
If this is your first time to use Freeman Online® click on the "Register" link in the top right corner to create a new account. Reference Freeman Show Number __246126_____ when ordering your exhibit booth needs.
Freeman Forms include:
- Small Booth Bundles
Freeman Cart Service
To help alleviate the problems and frustrations associated with exhibitors carrying their small exhibit materials during move-in, Freeman will be providing a cartload service for one (1) trip, one way from the dock to your booth or your booth to the dock for a economical charge each way. This service will be available during move-in and move-out.
SHOW INFORMATION
- Quick Facts Freeman General Information, Shipping, show hours, etc.
- Exhibit Hall Floor Plan
- Conference Space Overview/Vehicle Load In Map
- Frequently Asked Questions
- Freeman Exhibitor Services:
EXHIBITOR REGISTRATION
Show managers are able to manage their exhibitor registration online or download the exhibitor registration form and fax to (817) 277-7616.
Additional Contractor Forms (available soon)
- ElitExpo (shipping)
- Audio Visual
- Internet
- Talent, models etc.
- Electrical (if you did not get booth package or require additional)
- Lead Retrieval
- Floral
- Security
CERTIFICATE OF INSURANCE
Sample Certificate of Insurance
As an exhibitor, you are required to carry workmen's compensation and commercial general liability which includes contractors, personal injury and blanket contractual liability insurance at limits of at least $1,000,000 per occurrence, $2,000,000 aggregate. This coverage must be evidenced by a Certificate of Insurance (see enclosed sample) with a 30-day notice of cancellation provision to the holder and supplied to and naming Bobit Business Media, Government Fleet Expo & Conference, The Austin Convention Center and Freeman Decorating as additional insurers at least 45 days before the first day of move-in.
A Certificate of Insurance may be obtained through your primary Insurance Agency, or you may be able to obtain a rider's policy on your homeowner's insurance, business/commercial or auto insurance.
For exhibitors not already covered by an insurance carrierwe recommend Shahinian Insurance Services (714) 544-3963 for quick, fast service and appropriate coverage at a minimal charge.
VEHICLE REQUIREMENTS
Vehicle Move in on Sunday, June 20, 10am - 5pm
- Vehicle Form (Show Management)
- Vehicle Spotting Form (Freeman)
- Vehicle Load In Map
- Convention Center Maps and Directions
More on Vehicles on the show floor below
Remember the vehicle safety requirements
EXHIBIT HALL DISPLAYS -
GFX AD SPECS (For Show Program Guide)
Please submit all materials for ad to
Brian Peach, brian.peach@bobit.com or (310) 533-2548
Full Page
- 5.75" x 8.75" inclusive of 1/8" (.125) bleed
- 5.5" x 8.5" trim
- 5" x 8" live area
1/2 page: 5” wide x 4” high
1/4 page: 2” wide x 3-11/16” high
Preferred file formats include
Acceptable file formats
