Full Schedule

(Subject to change.)

Monday, June 10

8:00am

7:00pm

Registration Open
Sponsored by

9:30am

11:00am

City of San Antonio Fleet Facility Tour
Sponsored by

Early Bird Track:

1:00pm

3:00pm

Best Practices from the 100 Best Fleets: What Smart Leaders Do in Challenging Times
This meeting is designed as a unique and highly interactive discussion of the best business practices and new, original ideas from the applications of the 100 Best Fleets for 2013. The leading thinkers in the industry and the very best-of the-best fleet managers in the country will be exploring solutions to key challenges in 2013 as well as presenting their best applications. You can't afford to miss this session!
Presenter: Tom Johnson, Government Green Fleet and 100 Best Fleets

3:15pm

5:00pm

Fleet Efficiency Forum

Efficiency
Telematics-Driven Efficiency - Fuel, Safety and More
Moderated by a fleet manager with extensive experience in telematics, this panel of telematics providers will give attendees an overview of how vehicle tracking can drive efficiency through decreased fuel use, improved safety, and more. Attendees will also learn how to best use telematics to achieve a return on investment.
Moderator: Wayne Corum, City of Fort Worth, TX
Panelists: Rob Donahue, DriveCam, Inc.; Rich Pearlman, Spireon, Inc.; Chris Ransom, Networkfleet, Inc.; Alain Sergile, NexTraq

Efficiency
Fleet Utilization Workshop
Are your fleet vehicles well-utilized, and what’s a good benchmark to determine this? In this workshop, attendees will learn how to determine utilization, identify which vehicles are underutilized, and how to work with user departments to address this issue.
Moderator: Eric Mallia, FleetCarma
Panelists: Danny Brashear, FASTER Asset Solutions; Rudy Six, INVERS Mobility Solutions; Ed Smith, Agile Access Control, Inc.

Efficiency
Clean Vehicle Technology Fundamentals
Featuring a discussion of natural gas and propane technologies. Learn about the latest CNG vehicles and conversion technology available. Hear, firsthand, how a large city bus fleet is transitioning to CNG and the return on investment they have experienced. Find out how you can afford the upfront cost of fueling stations, through new leasing options. Plus, an update on nationwide infrastructure development as the network of CNG/LNG stations continues to expand.

3:15pm - 4:00pm
Natural Gas Technologies
Moderator: Chip Haass, Chesapeake Energy
Panelists: Bob Lukefahr, Nat G CNG Solutions

4:15pm - 5:00pm
Propane Technologies
Presenters: Darren Engle and Tucker Perkins, Propane Education & Research Council (PERC)

GFX Officially Begins

5:00pm

6:00pm

Opening Keynote Address
Growing Stronger Through Adversity
Frank Morgan’s 31-year career in fleet maintenance/management has been an unbelievable ride despite all the challenges along the way. Currently employed by Contra Costa County, CA, Frank will share how he parlayed a mechanic position for the City of Huntington Beach, CA into the deputy director of maintenance operations for the City of Fremont, CA.
Keynote Speaker: Frank Morgan, Contra Costa County, California
Sponsored by

6:00pm

7:30pm

Opening Networking Reception
Sponsored by

Tuesday, June 11

8:00am

6:00pm

Registration Open
Sponsored by

8:15am

9:45am

Breakfast and Keynote Address:
Never Give Up on a Dream
Jim Morris’ meteoric rise from 35-year-old high school teacher and baseball coach to flame throwing major leaguer in three months made cinematic history with the release of the Disney blockbuster movie, “The Rookie.” In his keynote address, Jim will share the importance of keeping promises to others and yourself and how that can help you achieve your dreams. After listening to Jim, you will not only be thoroughly entertained, but inspired to never give up on your dreams.
Keynote Speaker: Jim "The Rookie" Morris
Sponsored by

9:50am

10:50am

Concurrent Sessions
Sponsored by

Fleet Fundamentals
New to Fleet Management? Get Started Here
What do new fleet managers need to know? Whether you’re new to the job, ready to step into the position, or want an overview of fleet basics, this session is for you. It will cover the duties and requirements of fleet managers and topics such as operations, efficiency and budgeting.
Presenter: Brad Kelley, Mercury Associates, Inc.

Management
Staff Development: Succession Planning and Training for the Present and Future
Developing talented staff is one of the most important ways to improve morale and ensure the fleet continues running smoothly during staff transitions. This session will cover ways fleet managers can develop their staff, including effective use of interns, identifying staff members for advancement and training a potential fleet manager.
Presenter: J. Darryl Syler, City of Dublin, OH

Efficiency
Is Your Operation Efficient? What to Know About Having Your Fleet Operation Audited
A consultant who has directed many management audits and has served as a technical advisor to state and local government auditors will talk to attendees about how to ensure their operation is efficient and will review some of the most common inefficiencies within public fleets. The consultant will also focus on how to prepare for an audit and how to work with an auditor.
Presenter: Tony Yankovich, Mercury Associates, Inc.

10:50am

11:05am

Networking Break

11:05am

12:00pm

Concurrent Sessions
Sponsored by

Fleet Fundamentals
Past, Present and Future - Reflections on a Career in Fleet Management
This panel of experienced fleet managers will reflect on the past, discuss the present and make their predictions on what’s to come. Attendees will gain an understanding of how the industry has progressed over the last few decades and apply lessons learned to future decisions.
Panelists: Douglas Bond, County of Alameda; John Clements, City of San Diego, CA; Dave Head, County of Sonoma, CA; Sam Lamerato, CPFP, City of Troy, MI

Management
Keys to Successful Communication
Effective communication with policy makers, management and the public can help fleet professionals express their needs and concerns to an understanding audience. In this session, attendees will get tips for effectively communicating the mission and accomplishments of fleet services.
Presenter: Gary Lykins, Town of Jonesborough, TN

Efficiency
Our Decision: How the State of Virginia Decided on Alternative Fuels
Virginia’s Deputy Director for Energy Policy will explain the process the Commonwealth went through to evaluate alternative-fuel technologies and pass legislation encouraging Virginia’s state fleets to purchase alternative fuel vehicles for all new purchases. Attendees will learn about the process of drafting the alternative-fuel implementation plan; the economic, domestic and environmental benefits of the chosen alternative fuels; and how the implementation group was able to cut through red tape.
Presenter: Cathie France, Department of Mines, Minerals, and Energy

12:00pm

3:30pm

Exhibit Hall Open
Lunch served from 12:30pm - 2:00pm. Lunch open to Full Conference Pass holders, Supplier Pass holders, Spouse Pass Holders and Exhibitors only.

3:30pm

4:30pm

Concurrent Sessions

Fleet Fundamentals
Vehicle Specification and Procurement, Step by Step
This session will take attendees through the development of a vocational specification document, and the development process, which involves the fleet user, maintenance group, dealers, manufacturers, purchasing and financial professionals. Upon completion, attendees will be able to: apply best principles and practices; spec out vocational vehicles and equipment; and add application-specific terms and conditions.
Presenter: Jon White, CST Fleet Services

Management
Take-Home Vehicle Policy: Real-World Implementation and Enforcement
While enforcing a strict take-home vehicle policy may be an unpopular move, many fleet managers must do so in order to ensure effective use of vehicles. From creating or revising a take-home vehicle policy, to implementing a new policy or one already in place, this session explores real-world strategies for effectively managing vehicle use.
Presenter: John Webster, CPFP, Salt Lake County, UT

Efficiency
Determining the Optimal Size of Your Fleet
Given the current challenges facing local governments, it is important to quantify the optimal size of your fleet in order to reduce costs. In this session, attendees will get an overview of the fleet management audit. Attendees will also learn policies and statistical results from a case study review of the use and application of vehicles in Santa Clara country versus other California counties to recommend the optimal size of the county fleet.
Presenter: Dave Snow, County of Santa Clara, CA

4:30pm

6:00pm

Exhibit Hall Open - Reception & Prize Patrol Party

6:00pm

8:00pm

Customer Appreciation Dinners (by invitation)
This evening is set aside for exhibitors and vendors who choose to invite existing and new customers for dinner meetings.

8:30pm

10:30pm

Networking Night on the Town
Sponsored by

WEDNESDAY, JUNE 12, 2013

8:30am

2:00pm

Registration Open
Sponsored by

8:30am

10:00am

Breakfast and Awards Ceremony

Public Sector Fleet Manager of the Year
100 Best Fleets

100 Best Fleets Sponsored by

10:00am

11:00am

Concurrent Sessions
Sponsored by

Fleet Fundamentals
Cost-Effective Replacement Cycles for Public Fleets
Attendees will learn the major factors to consider when implementing new maintenance software technology. They’ll also learn how to determine replacement by plotting out vehicle depreciation and repair costs and using the market to their advantage.
Presenter: Scott Bingham, State of Utah

Management
How to Develop Standard Operating Procedures
Learn how to establish policies and procedures for your fleet. Attendees will learn how to write a standard operating procedure to include scope, objective, procedure, process and responsibility.
Presenter: Steve Riley, City of Coral Gables, FL

Maintenance
How PM’s are Changing with Maintenance Standards
Some fleets are using outdated methods to determine preventive maintenance cycles, resulting in inaccurate or unnecessary repairs and maintenance processes. This session will explore how preventive maintenance schedules are changing and whether it’s time to reconsider your PM cycle.
Presenter: Stephen Kibler, ACFM, City of Loveland, CO

11:00am

2:00pm

Exhibit Hall Open
Lunch served from 12:00pm - 1:00pm. Lunch open to Full Conference Pass holders, Supplier Pass holders, Spouse Pass Holders and Exhibitors only.

2:00pm

3:30pm

General Session
Big Challenges and Bigger Solutions Workshop
Back by popular demand! This is one of the most fun and anticipated sessions at the show. Attendees will work together in a casual environment to develop solutions to specific challenges they currently face. Come prepared to hear great ideas from others and share your best practices.

3:30pm

3:45pm

Networking Break
Sponsored by

3:45pm

4:45pm

Concurrent Sessions

Management
Right Sourcing: Developing the Correct Outsource vs. In-house Mix for your Operation
From outsourcing all maintenance services to just the larger repairs, fleet managers overseeing fleets of different sizes will discuss how and why their methods work for them. Attendees will understand the reasoning behind fleet outsourcing decisions, which can help them decide if it’s time to reevaluate their own operations.
Moderator: Rick Longobart, City of Santa Ana, CA
Panelists: Larry Campbell, CPFP, City of Fort Wayne, IN; Dave Seavey, City of Seattle, WA; David Worthington, County of Sonoma, CA

Maintenance
Standardize Your PM’s: Major Mistakes and How to Avoid Them
Preventive maintenance is the cornerstone of fleet management, and a well-maintained vehicle is the pride of fleet management. What are the common mistakes fleets make in this important service, and how can they avoid them?
Presenter: Kelly Reagan, City of Columbus, OH