June 17 - 20, 2019 // New Orleans, LA

FAQs

Here's our collection of the most commonly asked questions about the Government Fleet Expo & Conference. If you have a question that is not listed here email us so that we can get the answer you need.

Attendee FAQ

There are 4 easy ways to register:

  1. Register online
  2. Register by phone by calling (817) 277-7187
  3. Print out the registration form and send via fax to (817) 277-7616 or
  4. Mail to Government Fleet Expo & Conference, c/o Custom Registration, Inc, 2001 E Randol Mill Rd Ste 135, Arlington 76011

If you register online, confirmations are automatically sent out to the email you provided during the registration process. If you sent in a registration form by fax, you should receive an email confirmation within two weeks to the email you provided on the form. In either case, if you did not receive a confirmation, it may have been filtered out by a spam blocker. Please contact (817) 277-7187 if you have any questions or concerns about your registration status.

Some badges will be mailed in advance, but if you don't receive it in the mail, you can pick up your badge at show site at the New Orleans Ernest N. Morial Convention Center. For confirmation of your registration you may call (817) 277-7187 or (800) 576-8788.

You must pre-register in order to take advantage of the Super Early Bird or Early Bird Discount Rates . If you register after the deadline you will be charged the regular rate. See the registration form for prices and deadlines. Pre-registration will also streamline your registration approval and badge pick-up on-site.

Of course! You may purchase any of the passes directly at show site. Please review all registrations policies before making your travel arrangements.

Requests for cancellation must be made in writing prior to May 13, 2019, and will be granted by show management's discretion. A $75 processing fee will be applied. No refunds will be granted under any circumstances after May 13, 2019. Please forward cancellation letters to Government Fleet Expo, c/o Custom Registration Inc., 2001 E Randol Mill Rd., Suite 135, Arlington, TX 76011.

Fax: (817) 277-7616.

Any name changes or transferring of badges may be done upon show management's discretion. Please email changes to [email protected].

You must provide a business card and photo identification on-site for admittance into the conference. We recommend you bring a stack of business cards and a list of your show goals.

Travel information can be found here. Book your hotels soon as they fill up quickly and discounts end May 16, 2019!

This is not recommended. The Government Fleet Conference & Expo is not a family event and can be unsafe for children. Exhibitors and attendees will be looking and getting into the vehicles on the show floor; it is difficult to see small children with the doors closed. Any child who is of walking age will need to purchase a pass at regular price. Stollers are not permitted in the exhibit hall.

Yes, spouses may attend the event. See our registration page for details on purchasing a spouse pass. 

The dress attire is Business Casual.

Exhibitor FAQ

The most important thing is to RETURN YOUR SIGNED SPACE CONTRACT with payment. This show will SELL OUT FAST, and we are unable to hold any space without a complete contract. You may also review the exhibit floorplan. Once we receive your contract, we will call you to discuss your space selection. Space is assigned on a first-come first-served basis in the order contracts are received.

Material handling, often referred to as drayage, is the movement of your freight from the carrier to your booth and then back to the carrier at the close of the show. Freight handling includes unloading your materials, storage at our warehouse for up to 30 days in advance of the show, delivery of the materials to your booth, the handling of empty containers to and from storage, and removal of your material from the booth for reloading onto your outbound carrier.

Yes. Material handling charges are computed based on the weight of your materials. The weight is rounded up to the closest hundred pounds (cwt.) and charged according to the rates published in your show service kit. Check your show schedule carefully to determine whether or not overtime charges may apply to your shipment.

For your convenience, the Government Fleet Expo & Conference recommends ELITeXPO. Representatives from this freight company will be on-site to assist you. Although as an exhibitor, you are free to use whatever carrier you like to transport your materials.

In most cases, an exhibitor may bring in what can be hand-carried in one trip without the use of the loading dock or hand trucks. Refer to the union jurisdictions in your service kit for specific information regarding your show.

YES - Badges will be required for all personnel to enter the exhibit area during move-in, move-out and show hours. Badges must be worn at all times while in the exhibit hall. Exhibitor Badges will only be issued to those working in the booth. Those helping to set-up or to teardown the booth will be given temporary worker badges – which will not be valid during show hours.

Allotment breakdown is as follows:
10x10 Booths = 2 complimentary tickets per space.

If you have used your allotment and require additional staff badges, or guest badges, you may purchase those passes at a discounted rate of $395.00 per person

The Government Fleet Expo & Conference will set-up on-line registration for your convenience! You can find the link on the Exhibitor Service Kit page.(Coming Soon)

With a log-in and password, which will be sent directly to your show manager in a separate email, you can simply register your staff, make any changes, and keep track of your staff badges. If you prefer you may fill out the manual registration form and fax to (817) 277-7616.

All exhibitor badges will be picked up at show site, at the exhibitor registration counter located at the New Orleans Ernest N. Morial Convention Center. A business card and photo ID will be required for badge pick-up. For confirmation of your registration you may call (817) 277-7187 or (800) 576-8788.

Payment is refundable if the Government Fleet Expo & Conference is notified in writing postmarked on or before the date indicated on or before March 14, 2019 except for 50% of the initial deposit. Cancellation policy applies to all exhibiting firms. Failure to appear at the exposition does not release the exhibitor from the responsibility for payment of the full cost of space rented.

Yes, exhibit personal can transfer badges. But you must transfer the entire pass - it can not be broken up or transferred mid-show if the badge has already been picked up.

For the most part, no. However, we will offer a schedule of short, small-group sessions on specific topics of interest to fleets during exhibit hall hours. Anyone with the appropriate badge who has access to the hall at that time can attend these sessions. Review the schedule for more information.

Yes. Please see the exhibit space contract for pricing and information.

You can order electrical and internet through the facility. You can find the link on the Exhibitor Service Kit page. (Coming Soon)

You must provide a business card and identification on-site for admittance into the conference. We recommend you bring a stack of business cards and a list of your show goals.

Travel information can be found here. Book your hotel soon as it will fill up quickly and the discounted rate ends May 16, 2019 or when the block is full.

This is not recommended. The Government Fleet Conference & Expo is not a family event and can be unsafe for children. Exhibitors and attendees will be looking and getting into the vehicles on the show floor; it is difficult to see small children with the doors closed. Any child who is of walking age will need to purchase a pass at regular price. Stollers are not permitted in the exhibit hall.

Yes, spouses may attend the event. See our registration page for details on purchasing a spouse pass. 

The dress attire is Business Casual.

News and Updates

img Catch the Savings!

Get ready for super early bird savings in December only! Fleets save $200 by December 31.

img Maximize Your Per Diem!

Here's a list of what's included with your pass so you can maximize your per diem!

img The GFX Block Party is on!

Gear up for ride & drives, technology demos and fun at the GFX Block Party & Experience! Click for more info!

img GFX Recap Video

Check out the GFX 2018 recap video!

Contact Us:

(800) 576-8788


Testimonials

“This is the third year we've attended and the show keeps getting better and better. Adding the Block Party that encourages attendees to drive the vendor vehicles was very beneficial to all.”

-Natalie Weimer, Marketing Manager, XL - The Fleet Electrification Company, Brighton, MA

Mark Stevens

“I can shamefully admit that after nearly 40 years as Fleet Manager this was my first GFX, but happy to report not my last! I loved the "Campfire" sessions & how they were able to address specific situations and challenges."

-Mark Stevens, Fleet Manager, City of Sacramento, Sacramento, CA

“I am new to running a fleet and didn't even know what I didn't know. This conference provided an excellent education and opportunity to meet other fleet managers facing similar challenges.”

-Brent Hulsether, Fleet services supervisor, Shawnee county Parks and Rec, Topeka, KS

Mr. James L Vincent

“There was a bigger crowd, and conversations were deeper and longer this year."

-Mr. James L Vincent, Federal Fleet Consultant, Teletrac Navman, Garden Grove, CA

For years GFX has been the best value for government fleet managers looking to expand their knowledge & network with a large group of their peers at one location/event. If you can only attend one conference per year, GFX should be your first choice.

-Ron Lindsey, Director of Fleet Management, County of San Bernardino, San Bernardino, CA

“The GFX conference was an informative, fun experience. The training session and one-on-one experiences were extremely valuable. There were many networking opportunities as well as excellent product demonstrations. I look forward to the next event."

-Ricky Riojas, Fleet Repair Supervisor, City of San Diego, San Diego, CA

“GFX is a great networking tool and the training sessions are relevant to what most fleets around the country are dealing with.”

-Jade Jones, Lead Technician, Ada County Sheriff's Office, Boise, ID

Nathan Washington

“GFX is a great event. Having the ability to meet with prospective clients & clients to discover areas where we can potentially help solve challenges within their fleet(s) is extremely valuable to myself & GPS Insight. We truly value GFX."

-Nathan Washington, Government Sales Manager - Southwest Region, GPS Insight, Scottsdale, AZ

Tom Keyser

“It was great attending GFX for the first time! I was able to network with my peers, meet new vendors and learn more about topics affecting my operations.”

-Tom Keyser, Fleet Manager, Washington County Oregon, Hillsboro, OR

“The Block Party Experience is a perfect way to see new technology in a hands-on setting. So much is changing & the ability to speak directly with the key drivers in our industry & experience it first hand is always the best way to make decisions."

-Mike Lewis, Regional Sales Manager, Club Car LLC, Riverside, CA

“This conference is by far the most informative for government fleet professionals. I have brought back new ideas to implemented in our shop every time I have attended."

-Paul Colell, Fleet Service Manager, Town of Castle Rock, Castle Rock, CO

Don Walker

“GFX is a good conference to attend for three reasons. 1. Great opportunities to meet and get to know your peers in the fleet industry 2. Good choices in training sessions 3. Lots of good info and networking on the expo floor with vendors.”

-Don Walker, Fleet Manager, Ada County Sheriff's Office, Boise, ID

“Right place, Right people, Right time. We'll be back next year!”

-Rocky Rock, Sales Operations Manager, PureForge, Poway, CA

“The GFX Conference is the showcase and the pinnacle of the Government Fleet Industry and is a must attended for any Fleet professional. It is a highly educational and critical must-attend event!”

-Carlos Velasquez, Fleet Manager, Contra Costa County Fleet Services, Martinez, CA

“GFX was very informative for a fleet professional. It was well organized and probably the best EXPO I had seen in a while."

-Keith Dimont, Automotive Services/Transportation Manager, Elon University, Elon, NC

“GFX is the only place on the planet where you'll find the best government fleet minds all assembled at one location.”

-Craig Croner, Administrative Services Manager, City of Boise, Boise, ID

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