Copy/Paste text below and send an email to your supervisor to help your cause! 

NAME HERE,

I am interested in attending the Government Fleet Expo & Conference, taking place May 22 – 25, 2023 taking place at the Kay Bailey Hutchison Convention Center in Dallas, TX. As the largest public fleet event in the nation, targeting all levels of fleet operations (municipal, county, state and federal), the training offered at this conference will focus on strategies such as improving efficiency, budgeting, effective communication skills, using technologies to improve operations, and fleet greening.

The show has a large focus on sharing ideas with peers during formal networking time. I will be able to learn and get ideas from the leading fleets from across the nation. I believe the flow of information, training sessions and opportunities to meet one-on-one with field experts and colleagues will help us address some of our current challenges in new ways.

The Fleet Full Conference Pass includes all sessions, scheduled meals, receptions, networking, events, Block Party and exhibit hall access. To keep us in budget, a special per diem hotel room rate is offered to attendees. I would need to move on this quickly, so I can reserve a hotel room before they sell out. 

The pass fee for a Fleet Full Conference Pass is $795, but I can save $250 by registering early, through Dec. 31, 2022. Here’s an approximate breakdown of the investment:
Airfare: $[calculate cost of airfare]
Hotel: $[prevailing per diem rate, approx. $154/night + taxes and fees]
Transportation: $XX (round trip from airport to hotel)
Meals: $[calculate cost of 1 breakfast and 1 lunch]  (2 breakfasts, 2 lunches, and 3 receptions are included in your pass price)              
Pass Fee: $[$545 when you sign up through Dec. 31, 2022]
TOTAL: $[insert total investment]

Please let me know if I can move ahead with attending this conference. Thank you.

Sincerely,
YOUR NAME